Sample Email To Apply For A Job


December 16, 2023

Sample Email To Apply For A Job

There are several ways to apply for a job including sending your resume by email or filling in the details in the company’s jobs portal. Jobs in the retail or hospitality sector may still demand you to apply in person. As most of the smaller companies don’t have Applicant Tracking System in place, this is why it is still a common practice to send job application letters via email. If you happen to apply by email, it is always wise to grab the attention of the recruiter.

How to Apply for Jobs via Email

How to apply for jobs via emails in the best possible way?

The expected answer is to always follow the application instructions in the job description, and only attach your resume and cover letter if the employer requests it.

When you apply via email, you should write your email carefully and accurately, as you would have applied with a printed cover letter. Remember, Your email is now serving the purpose of a printed cover letter.

While you type an email job application, take note of the following tips. Email letter sample is available at the end of this post.

What to Include in Your Job Application Email 

The email you are sending as part of your job application serves in fact the role of a cover letter. This is why your email should convey the following:

  • Intent of writing

  • The job you are interested in

  • Your qualifications for the job

  • What expectations should the company set from your candidacy

  • How employers should reach out to you for further correspondence

Tips for Writing a Successful Application Email

Keep your email short. Remember “less is always more”. Take a note of the following tips for how to type an email for the job application: 

Subject line: Since hiring managers receive hundreds of emails or sometimes even thousands of emails, and 70% of the emails are not read at all. Make it easy for hiring managers to filter application emails. Mention your name, the job title you are applying for, and the job code (if a job has been assigned a job code) in the message's subject line. For example:

Subject Line: Job application — Project Manager, Abu Dhabi, Job ID 202 — Ernest Hughes

Learn more about email subject lines examples.

Salutation: If the email is addressed to a specific person, it helps you make quick rapport – address your email to a specific person if you can. If you don’t have the name of the hiring manager, try to dig deeper by calling the front desk and ask for who is managing their job searches. Most often luck will favor you. And if the name isn't available, you can open with "Dear Hiring Manager," as in the sample email in the below sections.

Write multiple smaller paragraphs instead of typing everything in just one bulky paragraph. The below structure is a good way for writing job application emails.

First paragraph: In the first paragraph of your email explain why you're writing. Highlight where you saw the job posting, the date advertised, and how you came across it. For example, either the jobs were posted on the company's website, or on a job search board, etc.

If a friend or colleague referred you, mention it at the beginning of your email.

Middle paragraphs: In this section of the email you can make a pitch for your candidacy. What stands you out from the crowd for this job? What is your proposition for the company? Highlight your past accomplishments.

Make sure you don’t copy and paste your resume here. The intent is to grab the attention of the hiring manager and persuade him/her to open your attached resume. Again, keep it as short as possible you can and long enough to deliver you the result.

Final paragraph: Thank the hiring manager for his/her time, and mention that your resume is attached. Follow-up is the key in your job search strategy, this is why you should also state when and how you will follow up on this application.

Polite close: Close your email with either "Best Regards" or "Sincerely," to sign off your letter, and then type your full name.

Email signature: You should use your standardized email signature at the end of your application email. Your signature should include your full name, your email address, current phone number, and LinkedIn profile URL (optional).

Attach your resume: Don't forget to attach your resume in the format specified in the application instructions. If such instructions aren’t available, send it as a PDF or MS Word document.

Job Application Sample Email Examples

Sample Email to Apply for A Job # 1

Subject: Job application — Assistant Communications Director, Houston, Job ID 15 — Your Name

Dear Hiring Manager,

Your company recently advertised on for an Assistant Communications Director. I have read the job description and I am pleased to inform you that I have the matching experience and skillset.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company’s blog, edited the contributing articles, uplifted their social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an email automation tool that grew the company's subscribers base by 60% within six months.

While Assistant Communications Director for XYX Company, I drafted and amended the press releases, and was directly responsible for inter and intra-office communications and correspondence.

I have attached my resume to this email for your further review. I will be glad to furnish additional information about my background and qualifications, should you need them; please let me know.

I thank you very much for your time and I eagerly look forward to hearing from you.


Your Name
Your Email
Your Phone Number

Sample Email to Apply for A Job # 2

Subject: Project Control Engineer Position - Your Name

Dear Mr./Ms. Lastname:

I was keenly interested in reading the job posting for the position of Project Control Engineer at your esteemed company. The description of the work responsibilities of the job posting closely matches my experience, and so I am excited to submit my resume to you for your consideration.

Currently, I am employed at ABC Company in the same role and controlling $300 million worth of oil & gas EPC project. In addition, I also worked with XYZ Company from 2015 to 2019 in a project controls role.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Your Name
Your Email
Your Phone Number